Confidentiality of Student RecordsNASD protects the confidentiality of personally identifiable information for all students in accordance with state and federal law and the District’s student records policy.
School records are an important part of a student’s formal educational file in a public school setting. They are confidential and privileged; so a policy regarding the collection, maintenance, and dissemination of records has been adopted by the NASD School Board. As a parent of an eligible/non-eligible child, you have rights guaranteed by the Family Educational Rights and Privacy Act, (FERPA) (20 U.S.C. §1232 g; 34 CFR Part 99). This notice outlines your rights. More information is available on the NA website,
click here to view the FERPA page.You have the right to inspect your child’s records within forty-five days from the date of a written request. You may make a written request for copies of your child’s records at a fee not to exceed duplicating costs. Requests for review, inspection, or duplication should be submitted to the staff person designated as having responsibility for the records. (Refer to ‘Location of Records’ below.) If you believe that any information in the records is inaccurate, misleading, or in violation of privacy, you may request a change in records or have a hearing if the request is refused.
Release of InformationYour child’s records cannot be released without your written consent except for directory information, incidents specified in the policy, or as otherwise stated herein. Directory information may consist of name, address, telephone number, date and place of birth, major field of study, honors won and offices held, recognition for achievements, post high school endeavors, recognition of graduating seniors, participation in officially recognized activities and sports, weight and height (for members of athletic teams), dates of attendance, enrollment status, degrees and awards received, and the last educational agency or institution attended by the student. If you do not want directory information about your child transferred, you may prevent its release by contacting the District in writing within thirty days from the receipt of this notice. Please address such requests to the Building Principal.Additional Exceptions
Your child’s records may be moved to another school or school system in which you plan to enroll your child, or in which your child is already enrolled, if you notify the responsible staff person at NASD, or if the enrolling school system submits written notification of enrollment and the disclosure of information requested is for purposes related to the student’s enrollment or transfer. The following is a list of examples:
Maintenance of Records
- School officials with legitimate educational interest
- Other schools to which a student is transferring
- Specified officials for audit or evaluation purposes
- Appropriate parties in connection with financial aid to a student
- Organizations conducting certain studies for or on behalf of the school
- Accrediting organizations
- To comply with a judicial order or lawfully issued subpoena
- Appropriate officials in cases of health and safety emergencies; and state and local authorities within a juvenile system, pursuant to specific state law
Records will be maintained on a child until no longer necessary. Special Education Records must be retained for six years. Permanent records will be kept for 100 years beyond the date the student attains the age of 21. The permanent records may contain such information as the student’s name, birth date, address, enrollment date, class rank, grades, and academic and non-academic awards. Parents have certain rights with respect to their child’s records that are transferred to a student when he or she reaches the age of 18 or attends an institution of post-secondary education unless the student is dependent upon the parent, as defined in Section 152 of the Internal Revenue Code of 1954.
Should your primary language not be English, you may write for assistance in understanding the records policy and your child’s records.If you wish to review the policy regarding records for eligible and non-eligible students, the Director of Student Services may be contacted. Should you feel that the District is not providing the rights as guaranteed by the Family Educational Rights and Privacy Act, you may file a letter with the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-5920.
Location of Records
- Directory Information - Principal’s Office
- Cumulative or Permanent Records - Principal’s or School Counselor’s Office
- Discipline Records - Principal’s Office
- Principal’s File - Principal’s Office
- Health Records - Nurse’s Office
- Annual Attendance Records - District Office
- Psychological Reports/Special Education Files :
Special Education & Pupil Services Office
North Allegheny School District
200 Hillvue Lane
Pittsburgh, PA 15237, 412-635-4109
Mode of Communication
The content of this notice has been written in straightforward, simple language. If a person does not understand any of this notice, he or she should contact the Building Principal or Supervisor of Special Education, 412-635-4109.The District will arrange for an interpreter for parents with limited English proficiency. If a parent is deaf or blind or has no written language, the District will arrange for communication of this notice in the mode normally used by the parent (e.g., sign language, Braille, or oral communication).