How Will NASD Manage the Clearance Database?
The school or District representative will document the clearance information in a shared database that can be accessed by all schools in the District. The database will include the names of approved volunteers as well as the expiration dates for each individual clearance. A copy of the clearances/exception forms will be maintained in the District for a period of four years at which point the clearances will be destroyed.
Each building will identify specific employees who will have access to the approved volunteers database. If an event is planned that will require the use of volunteers, the organizer of the event will work with the secretary and/or principal to ensure that these volunteers have provided the appropriate clearances.